Office Manager

HGOR is a landscape architecture and planning firm focused on creating great places for people, places that support clear returns on investment and provide a stewardship ethic for future generations.  The strength of our organization is a direct representation of our culture and close-knit team.  We collaborate in a workplace that functions solely on mutual respect, trust, and open communication. These are the same qualities we promote while engaging our clients and the community at large.

We are seeking a collaborative, self-motivated and organized individual to join our team. The successful candidate will have 5+ years of experience in office management and accounting support, preferably in the AEC Industry. Responsibilities and requirements are listed below.


Responsibilities

  • Project Team Support:  Project correspondence/reports/worksheets and specification edits/formatting/template updates.

  • Accounting Support:  Assist with accounts payable and client invoicing/receivables/certificates of insurance.

  • HR Support:  Assist with onboarding new employees, processing incoming resumes/portfolios, and coordinating employee events.

  • Office Management:  Facilities/building management coordination, print room oversight, vendor management, IT support coordination, supplies, travel coordination, membership renewals, and day-to-day office oversight.


Requirements

  • Demonstrates a strong work ethic and positive team attitude.

  • Able to collaborate and work successfully as part of a team or independently.

  • Demonstrates self-initiative and is willing to take ownership.

  • Able to successfully juggle multiple, competing, and deadline-driven tasks using sound judgment to quickly perceive, analyze and act.

  • Excellent computer skills, including MS Office (Word, Excel, Outlook) and Adobe Acrobat.

  • Excellent written and verbal communication skills, with strong attention to detail and proofing.

  • Familiarity with basic accounting principles pertaining to accounts payable and accounts receivable.

  • Exceptionally accurate data entry skills with ability to check your own work.

  • Basic working knowledge of Deltek Vision and Adobe InDesign is a plus.


To Apply

To apply for this position, please email a letter of interest and resume to resumes@hgor.com.